IT Services to Meet Your Business Needs

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Last updated: 16/11/2025

This Privacy Policy outlines how Sean Warrington (“I”, “me”, “my”) processes personal data in connection with the operation of itbysw.com and the provision of IT consultancy services.
I am committed to complying with the General Data Protection Regulation (EU) 2016/679 (GDPR) and to ensuring the lawful, fair, and transparent processing of personal data.

For any queries regarding this policy or the processing of your personal data, you may contact:
 

Email: contact@itbysw.com

The data controller responsible for processing your personal data is:
Name: Sean Warrington
Website: itbysw.com
Email: contact@itbysw.com

When you access itbysw.com, certain data is collected automatically via cookies and analytics technologies, including:

• IP address
• Browser type and version
• Device and operating system information
• Pages visited, time spent on the site, and navigation paths
• Referring website URLs
• Cookie identifiers
   

When you submit a form or contact me directly, I may process:

• Name
• Email address
• Company name
• Details of your inquiry
• Any other information voluntarily provided
   

Personal data is processed for the following purposes:

• To ensure the proper functioning and security of the website
• To analyse website traffic and improve service quality
   

Legal basis:

• GDPR Art. 6(1)(a) — Consent (analytics and non-essential cookies)
• GDPR Art. 6(1)(f) — Legitimate interests (site functionality and security)
   

• To respond to inquiries and provide requested information
• To carry out IT consultancy or support services
  

Legal basis:

• GDPR Art. 6(1)(b) — Performance of a contract or pre-contractual steps
• GDPR Art. 6(1)(f) — Legitimate interests (business communication)
   

Cookies are used to enhance website functionality, perform analytics, and understand user behaviour.

• Strictly necessary cookies: Required for core site functionality
• Analytics cookies: Used to measure and analyse site usage
• Preference cookies: Store user settings where applicable
   

You may control or disable cookies via your browser settings. Where required, consent is obtained before analytics cookies are placed.

Personal data is not sold or shared for marketing purposes.

Data may be disclosed to the following categories of third parties:

• Website hosting and infrastructure providers
• Analytics service providers
• IT service providers supporting website maintenance or security
   

All third parties are bound by contractual and legal obligations to process data in accordance with GDPR.

If personal data is transferred outside the EU/EEA (e.g., through analytics or hosting services), such transfers are safeguarded by:

• An adequacy decision under GDPR Article 45, or
• Standard Contractual Clauses (SCCs) under GDPR Article 46
   

I ensure that such transfers occur only with providers offering adequate protection.

Personal data is retained only for as long as necessary for the purposes described in this policy or to comply with legal obligations.

Typical retention periods include:

• Contact form submissions: up to 12 months unless related to ongoing business
• Analytics data: in accordance with the retention periods defined by the analytics tool
• Contractual or business-related data: up to 7 years for legal and accounting purposes
   

You have the following rights regarding your personal data:

• Right of access (Art. 15)
• Right to rectification (Art. 16)
• Right to erasure (Art. 17)
• Right to restrict processing (Art. 18)
• Right to data portability (Art. 20)
• Right to object (Art. 21)
• Right to withdraw consent at any time, where processing is based on consent
• Right to lodge a complaint with a Data Protection Authority
   

To exercise these rights, contact: contact@itbysw.com

I implement appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

This Privacy Policy may be amended from time to time to reflect changes in legal requirements or how personal data is processed. The updated version will be published on this page with a revised “Last Updated” date.